Human Resources Administrative Assistant – Competition 23-10

Reporting to the Manager of Human Resources, the Human Resources Administrative Assistant is responsible for providing direct administrative support in all facets of the department.

Position Function

  • Serves as the first point of contact on human resources-related responsibilities
  • Provides information to employees on general matters relating to human resources
  • Provides administrative support to the HR team in setting up meetings, filing, distributing information, etc.
  • Liaise with the employment benefit carriers and WSIB relating to claim status and employee information changes/enrolment
  • Maintains information reporting systems regarding grievances, CISM tracking, etc.
  • Responsible for maintaining Human Resources systems regarding the information relating to any/all employment changes, rates of pay, transfers, etc. and notifying applicable departments;
  • Responsible for administering the employee bus pass program
  • Provides administrative support for the LTC’s Attendance Management Program, utilizing Human Resources systems through the attendance management modules, inputting lost time, generating reports for department managers, etc.
  • Provides support to the team in the administrative function related to recruitment and selection and disability administration
  • Conducts the human resource orientation program for new hires
  • Maintains employee files in all capacities.
  • Provides support to the Manager in the administrative function related to disability management, processing of occupational illness or injuries and non-occupational absences
  • Other duties as assigned


  • Completion of the post-secondary program in a related field, combined with two years of work-related experience in administration and human resources, preferably in a unionized environment.

Skills & Abilities:

  • Proficient computer skills using a variety of software applications, including spreadsheet, word processing and database systems; experience utilizing an HR system
  • Excellent employee service skills and the ability to maintain confidentiality
  • Effective problem-solving skills combined with the ability to manage multiple priorities within deadlines
  • Ability to work independently utilizing sound judgment when interpreting and applying pertinent policies and regulations to ensure the most effective course of action
  • Strong communication skills to deal effectively with customers, government agencies, union, insurance carriers etc.

Starting Job Rate: $25.91 to $32.39 commensurate with skills and experience

Posting dates: February 21, 2023, to March 1, 2023

Interested candidates should send cover letter and resume to Competition 23-10 at: or via fax: (519) 457-1252.