Meeting #11
MINUTES OF THE LONDON TRANSIT COMMISSION
HELD IN THE COMMISSION BOARDROOM AT 5:00PM
ON WEDNESDAY NOVEMBER 27, 2019
Those present were
Mrs. Sheryl Rooth – Chair
Mr. Phil Squire – Vice Chair
Mr. Jesse Helmer – Commissioner
Mr. Tariq Khan – Commissioner
Absent with regret
Mrs. Tanya Park – Commissioner
Also present were
Mrs. Kelly Paleczny – General Manager
Mrs. Katie Burns – Director of Planning
Mrs. Joanne Galloway – Director of Human Resources
Mr. Mike Gregor – Director of Finance
Mr. Craig Morneau – Director of Fleet & Facilities
Mr. Shawn Wilson – Director of Operations
Mrs. Caroline Roy – Secretary
| Meeting to order | The Chair called the meeting to order. |
| Completion and
Acceptance of Agenda |
The Chair called for acceptance of the agenda as amended, Mr. Squire moves, seconded by Mr. Khan, the acceptance of the agenda as amended. CARRIED. |
| Election of Chair
and Vice-Chair |
The Secretary called for nominations for the position of Chair for the term ending November 30, 2020.
The following nomination was received: Mrs. Rooth nominated Mr. Squire The Secretary asked for further nominations for the position of Chair for the term ending November 30, 2020. There being no further nominations, Mr. Helmer moves, seconded by Mr. Khan, nominations for the position of Chair be closed. CARRIED. Mr. Squire was acclaimed Chair of the Commission for the term ending to November 30, 2020. The Secretary asked for nominations for the position of Vice-Chair for the term ending November 30, 2020. The following nominations were received: Mr. Squire nominated Mr. Khan Mrs. Rooth nominated Mrs. Park The Secretary asked for further nominations for the position of Vice-Chair for the term ending November 30, 2020. There being no further nominations, Mr. Helmer moves, seconded by Mr. Squire, nominations for the position of Vice-Chair be closed. CARRIED. A vote was held for the position of Vice-Chair – results are as follows: Voting for Mr. Khan were Mr. Helmer, Mr. Khan and Mr. Squire Voting for Mrs. Park was Mrs. Rooth Mr. Khan was elected Vice-Chair of the Commission for the term ending November 30, 2020. |
| Disclosures
of Pecuniary Interest |
The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared. |
| Minutes | Mr. Khan moves, seconded by Mr. Helmer, the minutes of the meeting held on October 30, 2019 be APPROVED. CARRIED. |
| 4th Report of the Accessible Public Transit Advisory Committee | With regard to the 4th Report of the Accessible Public Transit Service Advisory Committee meeting held on November 7, 2019, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the report be NOTED and FILED
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Accessibility Plan Update | With regard to the Accessibility Plan Update report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the Commission:
i) APPROVE the Draft 2020-2025 Accessibility Plan as set out in Enclosure I; and ii) DIRECT administration to post the approved plan in accordance with the Integrated Accessibility Standards Regulation requirements. YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Contract Award – 2020-2022 Replacement and Expansion Buses | With regard to the Contract Award – 2020-2022 Replacement and Expansion Buses report, copy attached, Mr. Squire moves, seconded by Mr. Helmer, the Commission:
i) ACCEPT the bid submission from New Flyer Industries Canada, ULC for the supply of both 40’ and 60’ replacement and expansion buses for the period of 2020 through 2022, at a unit cost of $564,857.40 and $879,148.40 exclusive of applicable taxes respectively; ii) DIRECT the administration finalize the appropriate contract with New Flyer Industries Canada, ULC; and iii) APPROVE the early purchase of the 2020 replacement bus requirements (16 – 40’ buses) from New Flyer Industries Canada, ULC at a total cost of $9,424,918, exclusive of applicable taxes. YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| 2020 – 2023 Operating Budget Update | With regard to the 2020 – 2023 Operating Budget Update report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the Commission:
i) DIRECT administration to provide the estimated impacts on public transit services in London associated with a reduction in service levels to meet the City of London’s target of 1.5% increase over 2019 funding levels; and ii) DIRECT administration to forward to civic administration for consideration in an effort to mitigate the increase in City of London funding on the base operating budget for 2020, the replacement of Provincial Gas Tax funding allocated to the Bus Replacement Program of $2.6 million with the increased revenues from the Federal Gas Tax, and allocate the $2.6 million to the 2020 operating budget for public transit, reducing the base budget increase in City of London funding to 7.4% from the current 15.1%; YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Accessible Public Transit Service Advisory Committee – Application | With regard to the Accessible Public Transit Service Advisory Committee – Application report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the Commission ACCEPT the application, as set out in Enclosure I, for a position as a voting member on the Accessible Public Transit Service Advisory Committee for a term ending November 30, 2022.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Financial Update – Conventional Transit Services – Operating Budget – October 31, 2019 | With regard to the Financial Update – Conventional Transit Services – Operating Budget – October 31, 2019 report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Financial Update – Specialized Transit Services – Operating Budget – October 31, 2019 | With regard to the Financial Update – Specialized Transit Services – Operating Budget – October 31, 2019 report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Financial Update – Capital Budget Programs – October 31, 2019 | With regard to the Financial Update – Capital Budget Programs – October 31, 2019 report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| 2020 Commission Meeting Dates | With regard to the 2020 Commission Meeting Dates report, copy attached, Mr. Khan moves, seconded by Mr. Squire, the Commission CONFIRM the dates of the 2020 Commission regular meetings as follows, noting the meetings are held on the last Wednesday of the month with a starting time of 5:00 p.m.
Date January 29, 2020 February 26, 2020 March 25, 2020 April 29, 2020 May 27, 2020 June 24, 2020 July 2020 – Meeting at the call of the Chair August 26, 2020 September 30, 2020 October 28, 2020 November 25, 2020 December 2020 – Meeting at the call of the Chair YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Electrification of the LTC Fleet | With regard to the Electrification of the LTC Fleet, Mr. Helmer moved, seconded by Mr. Squire, recognizing that zero-emission buses require additional capital expenditures but may reduce both emissions and the operating costs of transit, administration BE DIRECTED to bring forward a report at the January 29, 2020 Commission meeting outlining how the Canadian Urban Transit Research & Innovation Consortium could be engaged to produce a study of electrifying the LTC fleet, including on and off-road charging options.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire. CARRIED. |
| Date of Next Meeting | The Commission confirmed the date of the next meeting as follows:
Wednesday January 29, 2020 |
| Adjournment | Mr. Helmer moves, seconded by Mr. Squire, the meeting be adjourned. CARRIED. The meeting adjourned at 5:45 PM.
_________________________________________ Sheryl Rooth – Chair __________________________________________ Caroline Roy – Secretary |