Meeting #3 MINUTES OF THE LONDON TRANSIT COMMISSION ON WEDNESDAY MARCH 30, 2022 @ 6:30PM

Meeting #3

MINUTES OF THE LONDON TRANSIT COMMISSION HELD VIRTUALLY DURING THE COVID-19 EMERGENCY AT 6:30 PM ON WEDNESDAY MARCH 30, 2022

Those present were

Jesse Helmer – Chair

Sheryl Rooth – Vice-Chair

Tariq Khan – Commissioner

Stephanie Marentette – Commissioner

With regrets was

Anna Hopkins – Commissioner

Also present were

Kelly Paleczny – General Manager

Katie Burns – Director of Planning

Joanne Galloway – Director of Human Resources

Mike Gregor – Director of Finance

Craig Morneau – Director of Fleet & Facilities

Caroline Roy – Secretary

Meeting to order The meeting was called to order.
Completion and

Acceptance of

Agenda

The Chair called for acceptance of the agenda, S. Marentette moves, seconded by T. Khan, the acceptance of the agenda. CARRIED.
Disclosures

of Pecuniary Interest

 The Chair called for disclosures of pecuniary interest with respect to the agenda. There were no conflicts of interest declared.
Minutes T. Khan moves, seconded by S. Marentette, the minutes of the meeting held on the February 23, 2022 be APPROVED.

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
1st Report of the Accessible Public Transit Advisory Committee With regard to the 1st Report of the Accessible Public Transit Service Advisory Committee meeting held on March 15, 2022, copy attached, S. Marentette moves, seconded by S. Rooth, the report be NOTED and FILED

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
Status of Reserves and Reserve Funds – December 31, 2021 With regard to the Status of Reserves and Reserve Funds – December 31, 2021 report, copy attached, T. Khan moves, seconded by S. Rooth, the report be NOTED and FILED.

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED
2021 Draft Auditors’ Report The Commission received a presentation from Katie denBok and Dania Nabhani, KPMG via video conference re the 2021 Draft Auditors’ report, copy attached, S. Marentette moves, seconded by T. Khan, the Commission:

(i) TABLE the draft financial statements, as set out in Enclosure I, noting the only outstanding audit requirement relates to the finalization of an Actuarial Report pertaining to Non-Pension Post-Retirement and Post-Employment Benefit Plans by Mercer; and

(ii) DIRECT the administration present, at a future meeting, the final audited statements.

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
2021 Draft Pension Fund Audit The Commission received a presentation from Katie denBok and Dania Nabhani, KPMG via video conference re the 2021 Draft Pension Fund Audit report, copy attached, S. Marentette moves, seconded by T. Khan, the Commission:

(i) TABLE the draft financial statements, as set out in Enclosure I, relating to the non-insured pension fund as at December 31, 2021 noting the only outstanding audit requirement relates to the receipt of a required outstanding service organization report from Manulife; and

(ii) DIRECT the administration present, at a future meeting, the final audited statements noting the final statements are to be forwarded to the Financial Services Regulatory Authority as required under the Pension Benefits Act.

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
Recosted 2022 Operating Budget Program With regard to the Recosted 2022 Operating Budget Program report, copy attached, T. Khan moves, seconded by S. Marentette, the Commission APPROVE the recosted 2022 operating expenditure budget for London’s public transit services of $96,073,300 as summarized on the following table noting the recosting has not resulted in any changes to the City of London funding;

Description Conventional Transit Specialized Transit Total
Revenue
Transportation revenue $33,239,200 $ 567,800 $33,807,000
Operating revenue 1,167,900 – 1,167,900
Transfer from reserves 2,659,100 – 2,659,100
Provincial gas tax funding 9,585,200 1,768,600 11,353,800
Total Revenue 46,651,400 2,336,400 48,987,800
Expenditure
Personnel cost 56,724,200 1,223,000 57,947,200
Fuel 9,148,300 – 9,148,300
Direct bus maintenance 7,244,800 – 7,244,800
Facility 3,322,700 – 3,322,700
Insurance 3,877,400 – 3,877,400
Contribution to reserves 945,100 – 945,100
Contracted service costs – 9,582,900 9,582,900
All other material costs 3,743,800 261,100 4,004,900
Total Expenditures 85,006,300 11,067,000 96,073,300
Safe Restart Program 4,476,300 (670,700) 3,805,600
City of London  $33,878,600  $9,401,300  $43,279,900

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
Recosted 2022 Capital Budget Program With regard to the Recosted 2022 Capital Budget Program report, copy attached, T. Khan moves, seconded by S. Marentette, the Commission APPROVE the recosted 2022 capital budget of $23,538,800 as summarized below noting the recosted budget reflects the previously approved 2022 capital budget program, program updates and carry forward amounts relating to deferred or active 2021 capital projects.

Description  Source of Investment  Total
 Capital Program Reserve  City of London Federal and Provincial (ICIP)  Provincial Gas Tax
Bus replacement $ –  $ 8,260,300 $ – $ 3,323,600 $ 11,583,900
Bus expansion – 889,400 2,445,600 – 3,335,000
Facility upgrades – 603,000 – – 603,000
Fare processing equip. – 747,500 – 1,747,500 2,495,000
Information systems 730,000 –  – – 730,000
Shop & garage equip. 200,000 – – – 200,000
Service fleet replacement 50,000 – – – 50,000
Stop upgrades 866,900 – – – 866,900
Bus stop amenities – 278,700 766,300 – 1,045,000
Fleet radio replacement – 312,500 – 312,500 625,000
Smart card program – –  – 505,000 505,000
TMP 2030 – BRT strategy – – – 1,500,000 1,500,000
$1,846,900 $11,091,400 $3,211,900 $7,388,600 $ 23,538,800

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
2022 Service Plan – Conventional Transit With regard to the 2022 Service Plan – Conventional Transit report, copy attached, S. Rooth moves, seconded by T. Khan, the Commission:

I. APPROVE the 2022 Conventional Transit Service Plan as set out below noting the recommended changes represent approximately 17,500 additional service hours:

a. Route 2: Weekday- Increase round trip time from 120 minutes to 135 minutes between 4pm and 6pm

b. Route 16: Weekday- Increase round trip time from 80 minutes to 90 minutes and increase frequency from 17 minutes to 15 minutes between 9am and 2pm

c. Route 20: Weekday- Increase frequency from 20 minutes to 15 minutes between 9am and 12pm

d. Route 24

i. Weekday- Increase frequency from 40 minutes to 30 minutes between 6am and 9pm

ii. Saturday- Introduce service between 6am and 10am on a 40 minute frequency

iii. Saturday- Introduce service between 5pm and 9pm on a 40 minute frequency

e. Route 25

i. Weekday- Increase frequency from 30 minutes to 20 minutes between 7am and 9am

ii. Weekday- Increase frequency from 30 minutes to 20 minutes between 9am and 12pm

iii. Weekday- Increase frequency from 30 minutes to 20 minutes between 12pm and 2pm

iv. Weekday- Increase frequency from 30 minutes to 20 minutes between 6pm and 9pm

f. Route 36

i. Weekday- Introduce an A and B Routing with Route 36A serving the Airport and the current Industrial area south of Oxford and Route 36B serving the airport and the Industrial area north of Oxford along Huron and Robin’s Hill Road

ii. Weekday- Increase frequency from 30 minutes to 15 minutes between 6am and 6pm

iii. Weekday- Extend service to 7:30 pm on a 15 minute frequency

g. Route 93

i. Saturday- Increase frequency from 36 minutes to 25 minutes between 8am and 10am

ii. Saturday- Increase frequency from 38 minutes to 25 minutes between 5pm and 9pm

iii. Saturday- Increase frequency from 36 minutes to 25 minutes between 9pm and 12am

h. Route 102

i. Weekday- Increase frequency from 20 minutes to 15 minutes between 6pm and 9pm

ii. Weekday- Increase frequency from 35 minutes to 20 minutes between 9pm and 12am

II. DIRECT administration to order the five expansion buses required for the 2022 Service Plan.

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
Impact of 2022 Road Construction – Conventional Transit Service With regard to the Impact of 2022 Road Construction – Conventional Transit Service report, copy attached, S. Rooth moves, seconded by S. Marentette, the report be NOTED and FILED.

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
COVID-19 Ridership & Service Impacts With regard to the COVID-19 Ridership & Service Impacts report, copy attached, S. Rooth moves, seconded by S. Marentette, the report be NOTED and FILED.

YEAS: J. Helmer, S. Rooth, T. Khan and S. Marentette

CARRIED.
Date of Next Meeting The Commission confirmed the date of the next meeting as follows:

Wednesday April 27, 2022 at 5:00 p.m.
Adjournment S. Marentette moves, seconded by T. Khan the meeting be adjourned. CARRIED. The meeting adjourned at 7:00 p.m.

__________________________________________

Jesse Helmer – Chair

__________________________________________

Caroline Roy – Secretary