Meeting #3 MINUTES OF THE LONDON TRANSIT COMMISSION ON WEDNESDAY MARCH 31, 2021 @ 5:00PM

Meeting #3

MINUTES OF THE LONDON TRANSIT COMMISSION HELD IN THE COMMISSION BOARDROOM AT 5:00PM ON WEDNESDAY MARCH 31, 2021

Those present were

Mr. Phil Squire – Chair

Mrs. Tanya Park – Vice Chair (via video conference)

Mr. Jesse Helmer – Commissioner (via video conference)

Mr. Tariq Khan – Commissioner (via video conference)

Mrs. Sheryl Rooth – Commissioner (via video conference)

Also present were

Mrs. Kelly Paleczny – General Manager (via video conference)

Mrs. Katie Burns – Director of Planning (via video conference)

Mrs. Joanne Galloway – Director of Human Resources (via video conference)

Mr. Mike Gregor – Director of Finance (via video conference)

Mr. Craig Morneau – Director of Fleet & Facilities (via video conference)

Mr. Shawn Wilson – Director of Operations (via video conference)

Mrs. Caroline Roy – Secretary

Meeting to order The Chair called the meeting to order.
Completion and

Acceptance of

Agenda

The Chair called for acceptance of the agenda, Mr. Khan moves, seconded by Mrs. Rooth, the acceptance of the agenda as amended. CARRIED.
Disclosures

of Pecuniary Interest

 The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared.
Minutes Mr. Khan moves, seconded by Mr. Helmer, the minutes of the meeting held on the February 24, 2021 be APPROVED.

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Electric Bus Update With regard to the verbal Electric Bus Update, Mr. Khan moves, seconded by Mrs. Park, the verbal update be RECEIVED.

YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth

CARRIED.
2020 Draft Auditors’ Report The Commission received a presentation from Katie denBok and Dania Nabhani, KPMG via video conference re the 2020 Draft Auditors’ report, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, the Commission APPROVE the Draft 2020 Auditor’s Report and Financial Statements as set out in Enclosure I.

YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth

CARRIED.
2020 Draft Pension Fund Audit The Commission received a presentation from Katie denBok and Dania Nabhani, KPMG via video conference re the 2020 Draft Pension Fund Audit report, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, the Commission:

(i) TABLE the draft financial statements, as set out in Enclosure I, relating to the non-insured pension fund as at December 31, 2020 noting the only outstanding audit requirement relates to the receipt of a required outstanding service organization report from Manulife; and

(ii) DIRECT the administration present, at a future meeting, the final audited statements noting the final statements are to be forwarded to the Financial Services Regulatory Authority as required under the Pension Benefits Act.

YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth

CARRIED.
1st Report of the Accessible Public Transit Advisory Committee With regard to the 1st Report of the Accessible Public Transit Service Advisory Committee meeting held on March 8, 2021, copy attached, Mrs. Park moves, seconded by Mr. Khan, the report be NOTED and FILED

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer and Mr. Khan

ABSENT: Mrs. Rooth

CARRIED.
Status of Reserves and Reserve Funds – December 31, 2020 With regard to the Status of Reserves and Reserve Funds – December 31, 2020 report, copy attached, Mrs. Park moves, seconded by Mr. Helmer, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park

CARRIED
Recosted 2021 Operating Budget Program With regard to the Recosted 2021 Operating Budget Program report, copy attached, Mr. Khan moves, seconded by Mrs. Rooth, the Commission:

i) APPROVE the recosted 2021 operating expenditure budget for London’s public transit services of $90,601,700 as summarized on the following table:

Description Conventional Transit Specialized Transit Total
Revenue
Transportation revenue $25,587,700 $ 387,000 $25,974,700
Operating revenue 1,089,400 – 1,089,400
Transfer from reserves 1,121,600 – 1,121,600
Provincial gas tax funding 9,540,400 1,705,800 11,246,200
Total Revenue 37,339,100 2,092,800 39,431,900
Expenditure
Personnel cost 55,071,300 1,190,700 56,262,000
Fuel 6,811,000 – 6,811,000
Direct bus maintenance 6,647,000 – 6,647,000
Facility 3,244,200 – 3,244,200
Insurance 3,830,600 – 3,830,600
Contribution to reserves 945,100 – 945,100
Contracted service costs – 8,500,100 8,500,100
All other material costs 4,103,300 258,400 4,361,700
Total Expenditures 80,652,500 9,949,200 90,601,700
Safe Restart Program 11,335,600 (998,000) 10,337,600
City of London  $31,977,800  $8,854,400  $40,832,200

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
Recosted 2021 Capital Budget Program With regard to the Recosted 2021 Capital Budget Program report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the Commission APPROVE the recosted 2021 capital budget of $20,109,000 as summarized below noting the recosted budget reflects the previously approved 2021 capital budget program, program updates and carry forward amounts relating to deferred or active 2020 capital projects.

 Source of Investment
Description Capital Program Reserve City of London Federal and Provincial (ICIP) Provincial Gas Tax  Total
Stop Upgrades  $ 743,700  $ –  $ –  $ –  $ 743,700
Service Fleet 50,000 – – – 50,000
Shop Equipment 200,000 – – – 200,000
Software and Hardware 470,000 – – 210,000 680,000
Facility Upgrades – 500,000  – – 500,000
Bus Replacements – 8,069,200 – 2,550,700 10,619,900
Bus Expansion – 346,800 953,600 – 1,300,400
Bus Stop Amenities – 293,400 806,600 – 1,100,000
Fleet Radio Replacement – 312,500 – 312,500 625,000
TMP 2030 – BRT Strategy – – – 1,500,000 1,500,000
Fare Processing Eqpmt – 747,500  – 1,747,500 2,495,000
Smart Card Program – – – 295,000 295,000
$1,463,700 $10,269,400 $ 1,760,200 $6,615,700 $20,109,000

2021 Recosted Capital Budget

YEAS: Mr. Squire, Mrs. Park, Mr. Helmer, Mr. Khan and Mrs. Rooth

CARRIED.
COVID-19 Funding Update With regard to the COVID-19 Funding Update report, copy attached, Mrs. Rooth moves, seconded by Mr. Helmer, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park

CARRIED
Impact of 2021 Road Construction With regard to the Impact of 2021 Road Construction report, copy attached, Mr. Khan moves, seconded by Mrs. Rooth, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park

CARRIED
Date of Next Meeting The Commission confirmed the date of the next meeting as follows:

Wednesday April 28, 2021 at 5:00 p.m.
Adjournment Mrs. Park moves, seconded by Mr. Helmer the meeting be adjourned. CARRIED. The meeting adjourned at 5:35 p.m.

___________________________________________

Phil Squire – Chair

__________________________________________

Caroline Roy – Secretary