Meeting #4 MINUTES OF THE LONDON TRANSIT COMMISSION – WEDNESDAY, APRIL 25, 2018

Meeting #4

MINUTES OF THE LONDON TRANSIT COMMISSION

HELD IN THE COMMISSION BOARDROOM AT 5:00PM

ON WEDNESDAY, APRIL 25, 2018

Those present were

Mrs. Sheryl Rooth – Chair

Mr. Dean Sheppard – Vice Chair

Mr. Jesse Helmer – Commissioner

Mr. Phil Squire – Commissioner

Mr. Eric Southern – Commissioner

Also present were

Mrs. Kelly Paleczny – General Manager

Mrs. Katie Burns – Director of Planning

Mrs. Joanne Galloway – Director of Human Resources

Mr. Mike Gregor – Director of Finance

Mr. Craig Morneau – Director of Fleet & Facilities

Mr. Shawn Wilson – Director of Operations

Mr. Patrick Cormier – Manager of Information Services

Mrs. Caroline Roy – Secretary

Meeting to order The Chair called the meeting to order.
Completion and

Acceptance of

Agenda

The Chair called for acceptance of the agenda as amended, Mr. Southern moves, seconded by Mr. Helmer the acceptance of the agenda as amended. CARRIED.
Disclosures

of Pecuniary Interest

 The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared.
Minutes Mr. Helmer moves, seconded by Mr. Southern, the minutes of the meeting held on March 28, 2018 be APPROVED. CARRIED.
Industrial Service Strategy Update With regard to the Industrial Service Strategy Update report, copy attached, Mr. Squire moves, seconded by Mr. Southern, the Commission ENDORSE the following service delivery models as options for discussion at the May 15, 2018 meeting with Industrial Service stakeholders:

  • Fixed Route
  • Trippers
  • Branch Route
  • Employment/Industrial Shuttle
  • On-Demand Service
  • Dynamic Service Delivery Options including:
  • First Mile / Last Mile
  • Micro Transit
  • Flex Routes
  • Specialized Integration
  • Guaranteed Ride Home
  • Trip Planning Integration

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
2017 Draft Annual Report With regard to the 2017 Draft Annual Report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the Commission:

(i) APPROVE the Draft 2017 Annual Report, attached as Enclosure I; and

(ii) DIRECT the administration forward the approved 2017 Annual Report to Municipal Council for its review and consideration.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
2018 Transit Shelter Program With regard to the 2018 Transit Shelter Program report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the Commission:

i. APPROVE the following list of warranted locations for installation of non-advertising shelters in 2018:

1. Huron east of Highbury Eastbound

2. Adelaide at Little Simcoe Northbound

3. Oxford at Wharncliffe Eastbound

4. Oxford at Britannia Eastbound

5. Wellington at Grand Northbound

6. Oxford at Gammage Westbound

7. Wharncliffe at Wyatt Southbound

8. Grenfell at Adelaide Eastbound

9. Adelaide north of Dundas Northbound

10. Thompson west of Chesterfield Westbound

11. Hyde Park north of Gainsborough Southbound – Alternate

12. Wonderland north of Bradley Northbound – Alternate

It being noted that:

    • the sites are subject to approval by the City of London (i.e. sightlines, utility locates, traffic flow and safety); and
    • if required, a signed encroachment agreement with the property owner must be obtained; and

ii. APPROVE the associated increase in the 2018 capital budget for the Shelter Replacement Program by $73,000, funded from the Provincial Gas Tax Reserve.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
City of London Youth Bus Pass Program With regard to the City of London Youth Bus Pass Program report, copy attached, Mr. Southern moves, seconded by Mr. Helmer, the Commission APPROVE IN PRINCIPLE the discount structure set out below in relation to the new Youth Bus Pass, noting this structure is subject to approval by Municipal Council.

Number of passes sold per month Discount Applied
500 10.0%
999 12.5%
1,000 15.0%
1,500 20.0%
2,000 25.0%

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
Impacts of New Fare Programs – Ridership Analysis With regard to the Impacts of New Fare Programs – Ridership Analysis report, copy attached, Mr. Squire moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
2018 Work Program – Information Services – First Quarter Update With regard to the 2018 Work Program – Information Services – First Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
2018 Work Program – Human Resources – First Quarter Update With regard to the 2018 Work Program – Human Resources – First Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
2018 Work Program – Fleet & Facilities – First Quarter Update With regard to the 2018 Work Program – Fleet & Facilities – First Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
2018 Work Program – Operations – First Quarter Update With regard to the 2018 Work Program – Operations – First Quarter Update report, copy attached, Mr. Southern moves, seconded by Mr. Helmer, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
2018 Work Program – Planning – First Quarter Update With regard to the 2018 Work Program – Planning – First Quarter Update report, copy attached, Mr. Southern moves, seconded by Mr. Squire, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
Public Transit Infrastructure Fund Program Update With regard to the Public Transit Infrastructure Fund Program Update report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
Financial Update – Conventional Transit Services – Operating Budget – March 31, 2018 With regard to the Financial Update – Conventional Transit Services – Operating Budget – March 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
Financial Update – Specialized Transit Services – Operating Budget – March 31, 2018 With regard to the Financial Update – Specialized Transit Services – Operating Budget – March 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
Financial Update –Capital Budget Programs – March 31, 2018 With regard to the Financial Update –Capital Budget Programs – March 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
General Manager Evaluation Process With regard to the General Manager Evaluation Process, Mr. Squire moves, seconded by Mr. Southern, administration PREPARE a report regarding the process for presentation at a future Commission meeting.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
Date of Next

Meeting

 The Commission confirmed the date of the next meeting as follows:

Wednesday, May 30, 2018 at 5:00pm
In Camera Session Consistent with the provision of Section 239 of the Municipal Act, Mr. Southern moves, seconded by Mr. Sheppard, the Commission move In Camera to CONSIDER:

1) Personnel matters about identifiable individuals, including municipal or local board employees.

CARRIED.

At the In Camera session, the Commission met to CONSIDER:

1) Personnel matters about identifiable individuals, including municipal or local board employees.
Investigations of any Individual Harassment and/or Discrimination Allegations With regard to the Investigations of any Individual Harassment and/or Discrimination Allegations, Mr. Helmer moves, seconded by Mr. Squire, the London Transit Commission utilize a third party to IMPLEMENT a process to:

  1. Conduct an intake of complaints and, where appropriate, conduct investigations of any individual harassment and/or discrimination allegations; and
  2. Conduct an assessment of our program and practices relating to harassment and discrimination. This includes getting feedback in a variety of ways from employees on their experiences relating to the program and a top to bottom review of our policies.

Giving consideration to utilizing the same third party that has been retained by the City of London.

YEAS: Mrs. Rooth, Mr. Sheppard, Mr. Helmer, Mr. Squire and Mr. Southern.

CARRIED.
Adjournment Mr. Helmer moves, seconded by Mr. Sheppard, the meeting be adjourned. CARRIED. The meeting adjourned at 7:30pm

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Sheryl Rooth – Chair

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Caroline Roy – Secretary