Meeting #6
MINUTES OF THE LONDON TRANSIT COMMISSION HELD IN THE COMMISSION BOARDROOM AT 5:00PM ON WEDNESDAY APRIL 29, 2020
Those present were
Mr. Phil Squire – Chair
Mr. Tariq Khan – Vice Chair (via video conference)
Mr. Jesse Helmer – Commissioner (via video conference)
Mrs. Tanya Park – Commissioner (via video conference)
Mrs. Sheryl Rooth – Commissioner (via video conference)
Also present were
Mrs. Kelly Paleczny – General Manager (via video conference)
Mrs. Katie Burns – Director of Planning (via video conference)
Mrs. Joanne Galloway – Director of Human Resources (via video conference)
Mr. Mike Gregor – Director of Finance (via video conference)
Mr. Craig Morneau – Director of Fleet & Facilities (via video conference)
Mr. Shawn Wilson – Director of Operations (via video conference)
Mrs. Caroline Roy – Secretary
| Meeting to order | The Chair called the meeting to order. |
| Completion and
Acceptance of Agenda |
The Chair called for acceptance of the agenda, Mr. Kahn moves, seconded by Mr. Helmer, the acceptance of the agenda. CARRIED. |
| Disclosures
of Pecuniary Interest |
The Chair called for disclosures of pecuniary interest with respect to the agenda. There were no conflicts of interest declared. |
| Minutes | Mrs. Park moves, seconded by Mrs. Rooth, the minutes of the meetings held on the following dates be APPROVED:
February 26, 2020 March 19, 2020 April 2, 2020 April 17, 2020 YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| 2019 Draft Auditors’ Report | The Commission received a presentation from Katie denBok and Dania Nabhani, KPMG via video conference re the 2019 Draft Auditors’ report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the Commission APPROVE the Draft 2019 Auditor’s Report and Financial Statements as set out in Enclosure I.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| 2019 Draft Pension Fund Audit | The Commission received a presentation from Katie denBok and Dania Nabhani, KPMG via video conference re the 2019 Draft Pension Fund Audit report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the Commission:
i) APPROVE the draft financial statements, as set out in Enclosure I, relating to the non-insured pension fund as at December 31, 2019; and ii) DIRECT administration to forward the 2019 Pension Statements to the Financial Services Regulatory Authority (formerly administered by the Financial Services Commission of Ontario) as required under the Pension Benefits Act. YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| 1st Report of the Accessible Public Transit Advisory Committee | With regard to the 1st Report of the Accessible Public Transit Service Advisory Committee meeting held on March 19, 2020, copy attached, Mr. Helmer moves, seconded by Mrs. Park, the report be NOTED and FILED
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| Letter from City Clerk re 2020-2023 Multi-Year Budget business cases | With regard to the letter from C. Saunders, City Clerk, dated March 3, 2020 re 2020-2023 Multi-Year Budget business cases, copy attached, Mr. Helmer moves, seconded by Mrs. Park, the letter be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| Letter from City Clerk re 2020-2023 Multi-Year Operating Budget specific to Transportation Services | With regard to the letter from C. Saunders, City Clerk, dated March 3, 2020 re 2020-2023 Multi-Year Operating Budget specific to Transportation Services, copy attached, Mr. Helmer moves, seconded by Mrs. Park, the letter be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| Letter from City Clerk re Implementation of the Area Speed Limit Program | With regard to the letter from C. Saunders, City Clerk, dated March 25, 2020 re Implementation of the Area Speed Limit Program, copy attached, Mr. Helmer moves, seconded by Mrs. Park, the letter be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| Status of Reserves and Reserve Funds – December 31, 2019 | With regard to the Status of Reserves and Reserve Funds – December 31, 2019 report, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED |
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| 2020 Service Plan – Conventional Transit | With regard to the 2020 Service Plan – Conventional Transit report, copy attached, Mr. Khan moves, seconded by Mrs. Rooth, the Commission APPROVE the deferral of the 2020 Conventional Transit Service Plan for consideration in 2021.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| 2020 Service Plan – Specialized Transit | With regard to the 2020 Service Plan – Specialized Transit report, copy attached, Mr. Khan moves, seconded by Mrs. Rooth, the Commission APPROVE the deferral of the 2020 Specialized Transit Service Plan for consideration in 2021.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| Recosted 2020 Operating Budget Program | With regard to the Recosted 2020 Operating Budget Program report, copy attached, Mrs. Park moves, seconded by Mrs. Rooth, the Commission:
i) APPROVE the recosted 2020 operating expenditure budget for London’s public transit services of $87,005,700 as summarized on the following table;
noting the recosted budget: · reflects the impact of removing the 2020 service growth included in the original budget and submitted to the City of London as an Assessment Growth business case during the 2020-2023 multi-year budget process; and · maintains the 2020 City of London operating investment as approved by Municipal Council as London Transit’s base budget during the 2020-2023 multi-year budget process. YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| Recosted 2020 Capital Budget Program | With regard to the Recosted 2020 Capital Budget Program report, copy attached, Mr. Helmer moves, seconded by Mrs. Park, the Commission APPROVE the recosted 2020 capital budget of $17,686,500 as summarized below noting the recosted budget reflects the previously approved 2020 capital budget program, Operator Safety Barrier program funding update, deferral of 2020 expansion buses, and carry forward amounts relating to deferred or active 2020 capital projects.
2020 Recosted Capital Budget YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
| COVID-19 Financial Impacts | With regard to the COVID-19 Financial Impacts report, copy attached, Mr. Helmer moves, seconded by Mrs. Park, the Commission DIRECT administration extend rear-door boarding and free fares for the period of May 1 to May 31, 2020 with the exception that anyone requiring the ramp would continue to be allowed to board at the front doors without payment required.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED. |
| 2020 Commission Work Program Update | With regard to the 2020 Commission Work Program Update report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED. |
| Financial Update – Conventional Transit Services – Operating Budget – March 31, 2020 | With regard to the Financial Update – Conventional Transit Services – Operating Budget – March 31, 2020 report, copy attached, Mrs. Rooth moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED. |
| Financial Update – Specialized Transit Services – Operating Budget – March 31, 2020 | With regard to the Financial Update – Specialized Transit Services – Operating Budget – March 31, 2020 report, copy attached, Mrs. Rooth moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED. |
| Financial Update – Capital Budget Programs – March 31, 2020 | With regard to the Financial Update – Capital Budget Programs – March 31, 2020 report, copy attached, Mrs. Rooth moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED. |
| In Camera Session | Consistent with the provision of Section 239 of the Municipal Act, Mr. Helmer moves, seconded by Mrs. Park, the Commission move In Camera to CONSIDER:
i) A matter pertaining to reports, advice and recommendations of officers and employees of the Commission concerning labour relations in regard to the Commission’s union, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Commission. ii) Personal matters about an identifiable individual, including municipal or local board employees; and iii) Personal matters about an identifiable individual, including municipal or local board employees. CARRIED. At the In Camera session, the Commission met to CONSIDER: i) A matter pertaining to reports, advice and recommendations of officers and employees of the Commission concerning labour relations in regard to the Commission’s union, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Commission. ii) Personal matters about an identifiable individual, including municipal or local board employees; and iii) Personal matters about an identifiable individual, including municipal or local board employees. |
| Administrative Support Staff Policy Statement – 2019 | With regard to the Administrative Support Staff Policy Statement – 2019 report, Mr. Helmer moves, seconded by Mrs. Rooth, that the changes to the Administrative Support Staff Policy Statement for the period of April 1, 2019, to March 31, 2023, BE APPROVED as attached.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED. |
| Management Staff Policy Statement – 2019 | With regard to the Management Staff Policy Statement – 2019 report, copy attached, Mr. Helmer moves, seconded by Mrs. Rooth, that:
i) the changes to the Management Staff Policy Statement for the period of April 1, 2019 to December 31, 2021 BE APPROVED, as attached; and ii) Administration be DIRECTED to report back in 2021 with recommendations for a revised Management Staff Policy Statement YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED. |
| Date of Next Meeting | The Commission confirmed the date of the next meeting as follows:
Wednesday May 27, 2020 at 5:00PM |
| Adjournment | Mrs. Rooth moves, seconded by Mr. Helmer, the meeting be adjourned. CARRIED. The meeting adjourned at 6:20 p.m.
__________________________________________ Phil Squire – Chair __________________________________________ Caroline Roy – Secretary |