Meeting #6
MINUTES OF THE LONDON TRANSIT COMMISSION
HELD IN THE COMMISSION BOARDROOM AT 5:00PM
ON WEDNESDAY, JUNE 27, 2018
Those present were
Mrs. Sheryl Rooth – Chair
Mr. Dean Sheppard – Vice Chair
Mr. Jesse Helmer – Commissioner
Mr. Eric Southern – Commissioner
Mr. Phil Squire – Commissioner
Also present were
Mrs. Kelly Paleczny – General Manager
Mrs. Katie Burns – Director of Planning
Mrs. Joanne Galloway – Director of Human Resources
Mr. Mike Gregor – Director of Finance
Mr. Craig Morneau – Director of Fleet & Facilities
Mr. Shawn Wilson – Director of Operations
Mr. Patrick Cormier – Manager of Information Services
Mrs. Caroline Roy – Secretary
Meeting to order | The Chair called the meeting to order. | ||||||||||||||||||||||||
Completion and
Acceptance of Agenda |
The Chair called for acceptance of the agenda as amended, Mr. Helmer moves, seconded by Mr. Sheppard the acceptance of the agenda as amended. CARRIED. | ||||||||||||||||||||||||
Disclosures
of Pecuniary Interest |
The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared. | ||||||||||||||||||||||||
Minutes | Mr. Helmer moves, seconded by Mr. Sheppard, the minutes of the meeting held on May 30, 2018 be APPROVED. CARRIED. | ||||||||||||||||||||||||
2nd Report of the Accessible Public Transit Advisory Committee | With regard to the 2nd Report of the Accessible Public Transit Advisory Committee meeting held on June 18, 2018, copy attached, Mr. Southern moves, seconded by Mr. Helmer the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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Industrial Service Strategy Update | With regard to the Industrial Service Strategy Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission:
i) APPROVE Employment Shuttles, TransCab/Dial-a-Ride, and Trippers as the three alternative service delivery models to be considered for pilot programs serving London’s Industrial areas; ii) DIRECT administration to hold further consultations with industrial area employers to determine the viability of and most appropriate model for each area; and With respect to item iii) that it BE AMENDED to DIRECT administration present the draft Industrial Service Strategy Report at the September 2018 Commission meeting rather than included as part of the Draft 2019 Service Plan to be presented in October 2018. YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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2018 – 2019 General Insurance Program Renewal | With regard to the 2018 – 2019 General Insurance Program Renewal report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission APPROVE:
i) the general insurance program for the period of July 1, 2018 through June 30, 2019 at a total annual cost of $1,302,751 exclusive of applicable sales tax and deductible costs, the particulars of which are as follows:
and; ii) broker services for the period of July 1, 2018 through to June 30, 2019 with Marsh Canada at a cost of $77,250. YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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Specialized Services Contract Renewal | With regard to the Specialized Services Contract Renewal report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission APPROVE:
i) exercising the two year renewal option for the Primary Service Contract for the delivery of specialized services with Voyageur Transportation Services for the period of August 1, 2018 – July 31, 2020 inclusive of a 12% increase in hourly rate (from $46.68 to $52.28) effective August 1, 2018; and ii) a 12% increase to the hourly rate (from $45.25 to $50.68) of the Secondary Service Contract effective August 1, 2018, noting the initial five year period of the contract is scheduled to end August 31, 2019 and the contract includes the provision for a two year renewal period at the agreement of the parties. YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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2018 Road Construction Update | With regard to the 2018 Road Construction Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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IT Update | With regard to the IT Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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Financial Update – Conventional Budget – May 31, 2018 | With regard to the Financial Update – Conventional Budget – May 31, 2018 report, copy attached, Mr. Sheppard moves, seconded by Mr. Southern, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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Financial Update – Specialized Budget – May 31, 2018 | With regard to the Financial Update – Specialized Budget – May 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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Financial Update – Capital Budget Programs – May 31, 2018 | With regard to the Financial Update – Capital Budget Programs – May 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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Reporting of Performance Indicators | With regard to the Reporting of Performance Indicators, Mr. Sheppard moves, seconded by Mr. Helmer, the verbal update be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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Date of Next
Meeting |
The Commission confirmed the date of the next meeting as follows:
Wednesday, August 29, 2018 at 5:00pm |
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Adjournment | Mr. Helmer moves, seconded by Mr. Southern, the meeting be adjourned. CARRIED. The meeting adjourned at 6:30pm
_________________________________________ Sheryl Rooth – Chair __________________________________________ Caroline Roy – Secretary |