Meeting #7 – Minutes of the London Transit Commission on Wednesday August 28, 2024 @ 5PM

Meeting #7

MINUTES OF THE LONDON TRANSIT COMMISSION HELD IN THE COMMISSION BOARDROOM AT 5:00 P.M. ON WEDNESDAY AUGUST 28, 2024

Those present were

Stephanie Marentette – Chair

Scott Collyer – Vice-Chair

David Little – Commissioner

Jacqueline Madden – Commissioner

Jerry Pribil – Commissioner

Sheryl Rooth – Commissioner 

Regrets:

David Ferreira – Commissioner

Also present were

Kelly Paleczny – General Manager

Katie Burns – Director of Planning

Joanne Galloway – Director of Human Resources

Mike Gregor – Director of Finance

Craig Morneau – Director of Fleet & Facilities

Shawn Wilson – Director of Operations

David Butler – Manager, Operations Administration

Caroline Roy – Secretary

Meeting to order

The meeting was called to order.

Completion and Acceptance of Agenda

The Chair called for acceptance of the agenda, S. Collyer moves, seconded by D. Little, the acceptance of the agenda as amended. CARRIED.

Disclosures of Pecuniary Interest

The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared. 

Minutes

D. Little moves, seconded by S. Collyer, the minutes of the meeting held on June 26, 2024 be APPROVED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Letter from City Clerk re responding to the 6th Report of the Integrated Transportation Community Advisory Committee

With regard to the letter from M. Schulthess, City Clerk, dated June 26, 2024 re responding to the 6th Report of the Integrated Transportation Community Advisory Committee, copy attached, S. Collyer moves, seconded by J. Madden, the letter be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Letter from City Clerk re Secondary School Student Transit Pass Pilot Program

With regard to the letter from M. Schulthess, City Clerk, dated August 28, 2024 re Secondary School Student Transit Pass Pilot Program, copy attached, S. Collyer moves, seconded by S. Rooth, the letter be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Letter from City Clerk re responding to the 8th Report of the Integrated Transportation Community Advisory Committee

With regard to the letter from M. Schulthess, City Clerk, dated June 26, 2024 re responding to the 8th Report of the Integrated Transportation Community Advisory Committee, copy attached, S. Collyer moves, seconded by D. Little, the letter be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2025 Operating Budget Program

With respect to the 2025 Operating Budget Program report, copy attached, S. Collyer moves, seconded by J. Madden, the Commission:

i) APPROVE the 2025 Operating Budget Program for public transit services allocated as follows:

Category

Conventional

Specialized

Total

Revenue

$ 54,089,900

$ 939,300

$ 55,029,200

Expenditures

102,026,400

15,973,700

118,000,100

City of London

$ 47,936,500

$ 15,034,400

$ 62,970,900

ii) DIRECT administration to submit the approved 2025 public transit services operating budget to civic administration consistent with the City of London’s reporting format; and

iii) DIRECT administration to submit a Budget Amendment Case reducing the City of London investment by $1.495 million for 2025.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2025-2034 Capital Budget Program

With regard to the 2025-2034 Capital Budget Program report, copy attached, S. Collyer moves, seconded by D. Little, the Commission:

i) APPROVE the 2025 capital budget program of $20,084,900 comprised of the following programs:

Program

Units

Amount

Bus replacement

17

$ 16,273,900

Facility upgrades

 

500,000

Highbury Facility Rebuild

 

2,500,000

Information system software and hardware

 

500,000

Shop and garage equipment

 

200,000

Service fleet replacement

 

65,000

Stop upgrades

 

46,000

Total

17

 $ 20,084,900

 

 

 

Funding

 

 Amount

Province of Ontario (Provincial gas tax)

 

$ 832,100

LTC Capital Program Reserve Fund

 

811,000

City of London

 

13,609,300

Federal gas tax program – C/L

 

3,000,000

Provincial – ICIP Project Funding

 

832,500

Federal – ICIP Project Funding

 

1,000,000

Total

 

 $ 20,084,900

noting identified funding from the City of London of $13,609,300 and Federal Gas Tax program of $3,000,000 is subject to the approval of Municipal Council as part of the City of London’s 2025 budget approval process;

ii) DIRECT administration to submit a Budget Amendment to realign funding sources to address the shortfall in the 2025 Bus Replacement program resulting from high than anticipated bus pricing; and

iii) DIRECT administration to submit the recommended 2025 Capital Budget Program, and provisional estimates for 2026 to 2034 to civic administration consistent with the City of London’s reporting format.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Specialized Services Contract Renewal

With regard to the Specialized Services Contract Renewal report, S. Rooth moves, seconded by J. Pribil, that the Commission APPROVE exercising the two-year renewal option for the Primary Service Contract for the delivery of specialized services with Voyago for the period of August 1, 2025 – July 31, 2027 noting all terms and conditions remain in force.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Canadian Permanent Transit Fund

With regard to the Canadian Permanent Transit Fund report, D. Little moves, seconded by S. Collyer, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Secondary School Student Transit Pass Pilot Program

With regard to the Secondary School Student Transit Pass Pilot Program report, copy attached, J. Madden moves, seconded by D. Little, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Work Program – Operations – Second Quarter Update

With regard to the 2024 Work Program – Operations – Second Quarter Update report, copy attached, S. Collyer moves, seconded by S. Rooth, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Work Program – Fleet & Facilities – Second Quarter Update

With regard to the 2024 Work Program – Operations – Second Quarter Update report, copy attached, S. Rooth moves, seconded by J. Pribil, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Work Program – Planning – Second Quarter Update

With regard to the 2024 Work Program – Planning – Second Quarter Update report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Work Program – Finance – Second Quarter Update

With regard to the 2024 Work Program – Planning – Second Quarter Update report, copy attached, S. Collyer moves, seconded by S. Rooth, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Work Program – Human Resources – Second Quarter Update

With regard to the 2024 Work Program – Human Resources – Second Quarter Update report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Work Program – Specialized Operations – Second Quarter Update

With regard to the 2024 Work Program – Specialized Operations – Second Quarter Update report, copy attached, S. Collyer moves, seconded by J. Madden, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Work Program – Corporate Communications/Information Technology – Second Quarter Update

With regard to the 2024 Work Program – Corporate Communications/Information Technology – Second Quarter Update report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

2024 Road Construction Update

With regard to the 2024 Road Construction Update report, copy attached, D. Little moves, seconded by J. Pribil, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Financial Update – Conventional Transit Services – Operating Budget – July 31, 2024

With regard to the Financial Update – Conventional Transit Services – Operating Budget – July 31, 2024 report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Financial Update – Specialized Transit Services – Operating Budget – July 31, 2024

With regard to the Financial Update – Specialized Transit Services – Operating Budget – July 31, 2024 report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Financial Update – Capital Budget Programs – July 31, 2024

With regard to the Financial Update – Capital Budget Programs – July 31, 2024 report, copy attached, S. Collyer moves, seconded by D. Little, the report be NOTED and FILED.

YEAS: S. Marentette, S. Collyer, D. Little, J. Madden, J. Pribil and S. Rooth

CARRIED.

Date of Next Meeting

The Commission confirmed the date of the next meeting as follows:

Wednesday September 25, 2024 – 5:00 P.M.

Adjournment

S. Collyer moves, seconded by S. Rooth the meeting be adjourned. CARRIED. The meeting adjourned at 7:00 p.m.

__________________________________________

Stephanie Marentette – Chair

__________________________________________

Caroline Roy – Secretary