Meeting #7
MINUTES OF THE LONDON TRANSIT COMMISSION
HELD IN THE COMMISSION BOARDROOM AT 5:00PM
ON WEDNESDAY, AUGUST 29, 2018
Those present were
Mrs. Sheryl Rooth – Chair
Mr. Dean Sheppard – Vice Chair
Mr. Jesse Helmer – Commissioner
Mr. Phil Squire – Commissioner
With regret:
Mr. Eric Southern – Commissioner
Also present were
Mrs. Kelly Paleczny – General Manager
Mrs. Katie Burns – Director of Planning
Mrs. Joanne Galloway – Director of Human Resources
Mr. Mike Gregor – Director of Finance
Mr. Craig Morneau – Director of Fleet & Facilities
Mr. Shawn Wilson – Director of Operations
Mr. Patrick Cormier – Manager of Information Services
Mrs. Caroline Roy – Secretary
| Meeting to order | The Chair called the meeting to order. | ||||||||||||||||
| Completion and
Acceptance of Agenda |
The Chair called for acceptance of the agenda, Mr. Helmer moves, seconded by Mr. Sheppard the acceptance of the agenda. CARRIED. | ||||||||||||||||
| Disclosures
of Pecuniary Interest |
The Chair called for disclosures of pecuniary interest with respect to the agenda. There were no conflicts of interest declared. | ||||||||||||||||
| Minutes | Mr. Helmer moves, seconded by Mr. Sheppard, the minutes of the meeting held on June 27, 2018 be APPROVED. CARRIED. | ||||||||||||||||
| 2019 Operating Budget Program | With regard to the 2019 Operating Budget Program report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission CONFIRMED the 2019 Operating Budget Submission, as previously approved on August 26, 2015 as part of the multi-year budget submission, noting the 2019 Operating Budget consists of the following:
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2019 – 2028 Capital Budget Program | With regard to the 2019 – 2028 Capital Budget Program report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission:
i) APPROVE the 2019 Capital Budget Program of $6,137,900 comprised of the following programs: noting identified funding from the City of London of $3,024,800 and Federal Gas Tax program of $1,500,000 is subject to the approval of Municipal Council as part of the City of London’s 2019 budget approval process; ii) DIRECT the administration submit the recommended 2019 capital budget program, and provisional estimates for 2020 to 2028 to civic administration consistent with the City of London’s reporting format. YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2018 Transit Shelter Program – Additional Alternate Locations | With regard to the 2018 Transit Shelter Program – Additional Alternate Locations report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission APPROVE the following list of alternate shelter locations for possible installation of non-advertising shelters in 2018:
i. Hyde Park south of Oxford southbound ii. Oxford east of Fanshawe College Blvd westbound iii. Culver east of Third westbound iv. Fanshawe College Blvd north of Fleming northbound v. Stanton south of Fanshawe Park Road southbound vi. Aldersbrook south of Brunswick southbound vii. Dundas west of Lyle eastbound viii. Highbury at Godfrey southbound ix. Dundas west of Elizabeth westbound It being noted that: • the sites are subject to approval by the City of London (i.e. sightlines, utility locates, traffic flow and safety); and • if required, a signed encroachment agreement by the property owner must be obtained. YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| September Service Update | With regard to the September Service Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| Key Performance Indicators – Customer Experience | With regard to the Key Performance Indicators – Customer Experience report, copy attached, Mr. Sheppard moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2018 Work Program – Corporate – Second Quarter Update | With regard to the 2018 Work Program – Corporate – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| Information Technology Update | With regard to the Information Technology Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2018 Work Program – Human Resources – Second Quarter Update | With regard to the 2018 Work Program – Human Resources – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2018 Work Program – Planning – Second Quarter Update | With regard to the 2018 Work Program – Planning – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2018 Work Program – Operations – Second Quarter Update | With regard to the 2018 Work Program – Operations – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2018 Work Program – Finance – Second Quarter Update | With regard to the 2018 Work Program – Finance– Second Quarter Update report, copy attached, Mr. Sheppard moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| 2018 Work Program – Fleet & Facilities – Second Quarter Update | With regard to the 2018 Work Program – Fleet & Facilities – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| Harassment and Discrimination – Third Party Review Update | With regard to the Harassment and Discrimination – Third Party Review Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| Financial Update – Conventional Budget – July 31, 2018 | With regard to the Financial Update – Conventional Budget – July 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard and Mr. Squire. CARRIED. |
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| Financial Update – Specialized Budget –July 31, 2018 | With regard to the Financial Update – Specialized Budget – July 31, 2018 report, copy attached, Mr. Sheppard moves, seconded by Mr. Helmer, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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| Financial Update – Capital Budget Programs – July 31, 2018 | With regard to the Financial Update – Capital Budget Programs – July 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.
YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire. CARRIED. |
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| Date of Next
Meeting |
The Commission confirmed the date of the next meeting as follows:
Wednesday, September 26, 2018 at 5:00pm |
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| Adjournment | Mr. Helmer moves, seconded by Mr. Sheppard, the meeting be adjourned. CARRIED. The meeting adjourned at 6:45pm
__________________________________________ Sheryl Rooth – Chair __________________________________________ Caroline Roy – Secretary |