Meeting #8
MINUTES OF THE LONDON TRANSIT COMMISSION HELD IN THE COMMISSION BOARDROOM AT 5:00PM ON WEDNESDAY JUNE 24, 2020
Those present were
Mr. Phil Squire – Chair
Mr. Tariq Khan – Vice Chair (via video conference)
Mr. Jesse Helmer – Commissioner (via video conference)
Mrs. Tanya Park – Commissioner (via video conference)
Mrs. Sheryl Rooth – Commissioner (via video conference)
Also present were
Mrs. Kelly Paleczny – General Manager (via video conference)
Mrs. Katie Burns – Director of Planning (via video conference)
Mrs. Joanne Galloway – Director of Human Resources (via video conference)
Mr. Mike Gregor – Director of Finance (via video conference)
Mr. Craig Morneau – Director of Fleet & Facilities (via video conference)
Mr. Shawn Wilson – Director of Operations (via video conference)
Mrs. Caroline Roy – Secretary
| Meeting to order | The Chair called the meeting to order. | ||||||||||||||||||||||||
| Completion and
Acceptance of Agenda |
The Chair called for acceptance of the agenda, Mr. Khan moves, seconded by Mrs. Park, the acceptance of the agenda. CARRIED. | ||||||||||||||||||||||||
| Disclosures
of Pecuniary Interest |
The Chair called for disclosures of pecuniary interest with respect to the agenda. There were no conflicts of interest declared. | ||||||||||||||||||||||||
| Minutes | Mrs. Park moves, seconded by Mrs. Rooth, the minutes of the meetings held on the May 27, 2020 be APPROVED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| Letter from S. Rooth re Recognition Award | With regard to the Letter from S. Rooth, Commissioner, dated June 5, 2020 re Recognition Ceremony, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, that administration IMPLEMENT the Diane Chenier Trailblazer Award, consistent with the criteria set out in the letter, as part of its yearly recognition ceremony beginning in 2021.
YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED |
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| 2020 – 2021 General Insurance Program Renewal | With regard to the 2020 – 2021 General Insurance Program Renewal report, copy attached, Mr. Helmer moves, seconded by Mrs. Rooth, the Commission:
i) APPROVE the general insurance program for the period of July 1, 2020 through to June 30, 2021 at a total annual cost of $2,683,297 exclusive of applicable sales tax and deductible costs, the particulars of which are as follows:
ii) APPROVE the broker services for the period of July 1, 2020 through to June 30, 2021 with Marsh Canada at a cost of $77,250; and iii) DIRECT administration to include a review of the insurance program in the 2021 Work Program. YEAS: Mrs. Rooth, Mr. Squire, Mr. Helmer, Mr. Khan and Mrs. Park CARRIED |
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| COVID-19 Financial Impacts | With regard to the COVID-19 Financial Impacts report, copy attached, Mr. Helmer moves, seconded by Mrs. Rooth, the Commission:
i) DIRECT administration to extend rear-door boarding and free fares for the period of July 1 to July 31, 2020 with the exception that anyone requiring accessibility features would continue to be allowed to board at the front doors without payment required; ii) DIRECT administration to continue working with the Province, public health and other transit systems in an effort to identify the steps required to return to front door boarding and fare collection to ensure safety for Operators and riders and implement same as soon as possible; and iii) DIRECT administration to continue to share financial projections relating to COVID-19 budget impacts with civic administration, noting that additional operating budget support from the City of London will be required if services continue to operate and no funding relief is provided by the Provincial or Federal levels of government. YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| COVID-19 Pandemic Response | With regard to the COVID-19 Pandemic Response report, copy attached, Mr. Khan moves, seconded by Mrs. Rooth, the report be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| COVID-19 Service and Ridership Impacts | With regard to the COVID-19 Service and Ridership Impacts report, copy attached, Mrs. Rooth moves, seconded by Mr. Khan, the report be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| 2020 Road Construction Update | With regard to the 2020 Road Construction Update report, copy attached, Mr. Helmer moves, seconded by Mrs. Park, the report be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| Financial Update – Conventional Transit Operating – May 31, 2020 | With regard to the Financial Update – Conventional Transit Operating – May 31, 2020 report, copy attached, Mrs. Park moves, seconded by Mrs. Rooth, the report be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| Financial Update – Specialized Transit Services – Operating Budget – May 31, 2020 | With regard to the Financial Update – Specialized Transit Services – Operating Budget – May 31, 2020 report, copy attached, Mrs. Park moves, seconded by Mrs. Rooth, the report be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| Financial Update – Capital Budget Programs – May 31, 2020 | With regard to the Financial Update – Capital Budget Programs – March 31, 2020 report, copy attached, Mrs. Park moves, seconded by Mrs. Rooth, the report be NOTED and FILED.
YEAS: Mr. Squire, Mr. Khan, Mr. Helmer, Mrs. Park and Mrs. Rooth CARRIED. |
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| In Camera Session | Consistent with the provision of Section 239 of the Municipal Act, Mrs. Rooth moves, seconded by Mr. Khan, the Commission move In Camera to CONSIDER:
i) A matter pertaining to reports, advice and recommendations of officers and employees of the Commission, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Commission concerning the tuition-based pass contracts. CARRIED. At the In Camera session, the Commission met to CONSIDER: i) A matter pertaining to reports, advice and recommendations of officers and employees of the Commission, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Commission concerning the tuition-based pass contracts. Pursuant to procedural requirement of Section 239 of the Municipal Act the Commission REPORTED PROGRESS on: i) A matter pertaining to reports, advice and recommendations of officers and employees of the Commission, including communications necessary for that purpose and for the purpose of providing instructions and directions to officers and employees of the Commission concerning the tuition-based pass contracts. |
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| Date of Next Meeting | The Commission confirmed the date of the next meeting as follows:
Wednesday July 29, 2020 at 5:00 p.m. |
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| Adjournment | Mr. Khan moves, seconded by Mrs. Park, the meeting be adjourned. CARRIED. The meeting adjourned at 6:10 p.m.
_________________________________________ Phil Squire – Chair __________________________________________ Caroline Roy – Secretary |