Staff Report #4
July 21, 2025
To All Commissioners
Re: Financial Update – Capital Budget Programs – May 31, 2025
Recommendation
That the report be RECEIVED for information.
Background
Summarized in the table below is the 2025 Capital Program Summary for the five-month period ending May 31, 2025.
Summary of 2025 Capital Budget Program Activity Five Months Ending May 31, 2025
| Description | Actual | Budget | Amount Under Budget (Over Budget) | |
| Program | ||||
| Bus replacement (2025) | $ 1,834,804 | $ 16,399,700 | $ 14,564,896 | |
| Bus replacement (2024) | 3,116,928 | 15,393,200 | 12,276,272 | |
| Facility upgrades | 124,529 | 500,000 | 375,471 | |
| Fare processing equipment | – | 2,495,000 | 2,495,000 | |
| Information systems & hardware | 140,348 | 800,000 | 659,652 | |
| Shop & garage equipment | 45,719 | 235,000 | 189,281 | |
| Service fleet replacement | 53,732 | 65,000 | 11,268 | |
| Stop upgrades | 11,958 | 96,000 | 84,042 | |
| Fleet radio replacement | – | 625,000 | 625,000 | |
| Highbury facility rebuild | – | 5,000,000 | 5,000,000 | |
| Zero emission bus pilot | – | 25,960,000 | 25,960,000 | |
| Total | $ 5,328,018 | $ 67,568,900 | $ 62,240,882 | |
| Funding | ||||
| Provincial Gas Tax | $ – | $ 4,497,600 | 4,497,600 | |
| Capital Program Reserve | 251,756 | 1,198,000 | 944,244 | |
| City of London | 5,076,262 | 38,230,300 | 33,154,028 | |
| City – Federal Gas Tax | – | 7,000,000 | 7,000,000 | |
| ICIP – Provincial | – | 1,665,000 | 1,665,000 | |
| ICIP – Federal | – | 2,000,000 | 2,000,000 | |
| Senior Government | – | 12,980,000 | 12,980,000 | |
| Total | $ 5,328,018 | $ 67,568,900 | $ 62,240,882 | |
The following programs are underway through the first five months of the year, with narrative focusing on the year-to-date progress.
Bus replacement (2024 & 2025) – Nearly $1 million of ancillary equipment for both programs was received in 2024 and has since been allocated to the appropriate projects. At the time of writing, 20 buses have been received and seven have been outfitted for service. The remaining 14 buses are expected to continue to arrive on a weekly basis, with the final delivery expected by mid-fall.
Facility upgrades – The facility upgrade program is underway with costs incurred to date pertaining to additional work on the bus fueling and wash lane at the Wonderland facility, along with other minor repairs and maintenance projects.
Fare processing equipment – At the May 9, 2025 Commission meeting, the project to replace the conventional bus fleet’s OBV’s (on board validators) was approved. At the time of writing, a kick-off meeting with the assigned project management team has been scheduled. At this time, it is expected a timeline for the project will be discussed. Ongoing updates regarding the project will be included in this report on a monthly basis.
Information systems & hardware – Expenditures incurred to date include the networking equipment, Transit Master system upgrades as well as payments for the Specialized scheduling system’s passenger portal module.
Shop and garage equipment – Expenditures incurred to date relate to the ongoing monthly purchase of shop tools and miscellaneous equipment within Fleet & Facilities.
Service fleet replacement – Expenditures incurred to date relate to the purchase of a new Inspector van which has been outfitted for service.
Stop upgrades – Expenditures incurred to date pertain to the purchase of replacement glass for shelters.
Administration will continue to monitor actual to budget performance and report to the Commission on a monthly basis.
Recommended by:
Mike Gregor, Director of Finance
Concurred in by:
Kelly S. Paleczny, General Manager