Meeting #6 MINUTES OF THE LONDON TRANSIT COMMISSION ON WEDNESDAY, JUNE 27, 2018

Meeting #6

MINUTES OF THE LONDON TRANSIT COMMISSION

HELD IN THE COMMISSION BOARDROOM AT 5:00PM

ON WEDNESDAY, JUNE 27, 2018

Those present were

Mrs. Sheryl Rooth – Chair

Mr. Dean Sheppard – Vice Chair

Mr. Jesse Helmer – Commissioner

Mr. Eric Southern – Commissioner

Mr. Phil Squire – Commissioner

Also present were

Mrs. Kelly Paleczny – General Manager

Mrs. Katie Burns – Director of Planning

Mrs. Joanne Galloway – Director of Human Resources

Mr. Mike Gregor – Director of Finance

Mr. Craig Morneau – Director of Fleet & Facilities

Mr. Shawn Wilson – Director of Operations

Mr. Patrick Cormier – Manager of Information Services

Mrs. Caroline Roy – Secretary

Meeting to order The Chair called the meeting to order.
Completion and

Acceptance of

Agenda

The Chair called for acceptance of the agenda as amended, Mr. Helmer moves, seconded by Mr. Sheppard the acceptance of the agenda as amended. CARRIED.
Disclosures

of Pecuniary Interest

 The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared.
Minutes Mr. Helmer moves, seconded by Mr. Sheppard, the minutes of the meeting held on May 30, 2018 be APPROVED. CARRIED.
2nd Report of the Accessible Public Transit Advisory Committee With regard to the 2nd Report of the Accessible Public Transit Advisory Committee meeting held on June 18, 2018, copy attached, Mr. Southern moves, seconded by Mr. Helmer the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
Industrial Service Strategy Update With regard to the Industrial Service Strategy Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission:

i) APPROVE Employment Shuttles, TransCab/Dial-a-Ride, and Trippers as the three alternative service delivery models to be considered for pilot programs serving London’s Industrial areas;

ii) DIRECT administration to hold further consultations with industrial area employers to determine the viability of and most appropriate model for each area; and

With respect to item iii) that it BE AMENDED to DIRECT administration present the draft Industrial Service Strategy Report at the September 2018 Commission meeting rather than included as part of the Draft 2019 Service Plan to be presented in October 2018.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
2018 – 2019 General Insurance Program Renewal With regard to the 2018 – 2019 General Insurance Program Renewal report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission APPROVE:

i) the general insurance program for the period of July 1, 2018 through June 30, 2019 at a total annual cost of $1,302,751 exclusive of applicable sales tax and deductible costs, the particulars of which are as follows:

Coverage Premium Insurer
Automobile $ 1,093,707 Zurich
Additional Liability ($5 mil) 34,000 Catlin Canada
Property 134,762 Zurich
Travel Insurance 750 Industrial Alliance
Boiler & Machinery 2,241 Aviva
Directors & Officers 13,800 AIG
Environmental 23,491 Chubb

and;

ii) broker services for the period of July 1, 2018 through to June 30, 2019 with Marsh Canada at a cost of $77,250.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
Specialized Services Contract Renewal With regard to the Specialized Services Contract Renewal report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the Commission APPROVE:

i) exercising the two year renewal option for the Primary Service Contract for the delivery of specialized services with Voyageur Transportation Services for the period of August 1, 2018 – July 31, 2020 inclusive of a 12% increase in hourly rate (from $46.68 to $52.28) effective August 1, 2018; and

ii) a 12% increase to the hourly rate (from $45.25 to $50.68) of the Secondary Service Contract effective August 1, 2018, noting the initial five year period of the contract is scheduled to end August 31, 2019 and the contract includes the provision for a two year renewal period at the agreement of the parties.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
2018 Road Construction Update With regard to the 2018 Road Construction Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
IT Update With regard to the IT Update report, copy attached, Mr. Helmer moves, seconded by Mr. Sheppard, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
Financial Update – Conventional Budget – May 31, 2018 With regard to the Financial Update – Conventional Budget – May 31, 2018 report, copy attached, Mr. Sheppard moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
Financial Update – Specialized Budget – May 31, 2018 With regard to the Financial Update – Specialized Budget – May 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
Financial Update – Capital Budget Programs – May 31, 2018 With regard to the Financial Update – Capital Budget Programs – May 31, 2018 report, copy attached, Mr. Helmer moves, seconded by Mr. Southern, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
Reporting of Performance Indicators With regard to the Reporting of Performance Indicators, Mr. Sheppard moves, seconded by Mr. Helmer, the verbal update be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Sheppard, Mr. Southern and Mr. Squire.

CARRIED.
Date of Next

Meeting

 The Commission confirmed the date of the next meeting as follows:

Wednesday, August 29, 2018 at 5:00pm
Adjournment Mr. Helmer moves, seconded by Mr. Southern, the meeting be adjourned. CARRIED. The meeting adjourned at 6:30pm

_________________________________________

Sheryl Rooth – Chair

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Caroline Roy – Secretary