Meeting #7 OF THE LONDON TRANSIT COMMISSION WEDNESDAY AUGUST 28, 2019 @ 5:00PM

Meeting #7

MINUTES OF THE LONDON TRANSIT COMMISSION

HELD IN THE COMMISSION BOARDROOM AT 5:00PM

ON WEDNESDAY AUGUST 28, 2019

Those present were

Mrs. Sheryl Rooth – Chair

Mr. Phil Squire – Vice Chair

Mr. Jesse Helmer – Commissioner

Mr. Tariq Khan – Commissioner

With regret:

Mrs. Tanya Park – Commissioner

Also present were

Mrs. Kelly Paleczny – General Manager

Mrs. Katie Burns – Director of Planning

Mrs. Joanne Galloway – Director of Human Resources

Mr. Mike Gregor – Director of Finance

Mr. Craig Morneau – Director of Fleet & Facilities

Mr. Shawn Wilson – Director of Operations

Mr. Patrick Cormier – Manager of Information Services

Mrs. Caroline Roy – Secretary

Meeting to order The Chair called the meeting to order.
Completion and

Acceptance of

Agenda

The Chair called for acceptance of the agenda as amended, Mr. Khan moves, seconded by Mr. Helmer, the acceptance of the agenda as amended. CARRIED.
Disclosures

of Pecuniary Interest

 The Chair called for disclosures of pecuniary interest with respect to the agenda as amended. There were no conflicts of interest declared. 
Minutes Mr. Khan moves, seconded by Mr. Squire, the minutes of the meeting held on June 26, 2019 be APPROVED. CARRIED.
Email Cllr S. Lewis re Route 35 Changes With regard to the email from Councillor Shawn Lewis dated July 15, 2019 re Route 35 Changes, copy attached, Mr. Helmer moves, seconded by Mr. Squire, the email be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

NEAS: Mr. Khan

CARRIED.
Request from Commissioner T. Park re Priority Seating Policy With regard to the request from Tanya Park, Commissioner, re for administration to providing a verbal overview of London Transit’s Priority Seating Policy, Mr. Helmer moves, seconded by Mr. Khan, the verbal overview be NOTED and FILED:

YEAS: Mrs. Rooth, Mr. Helmer and Mr. Squire.

CARRIED.
Contract Award – Primary Service Provider – Specialized Service With regard to the Contract Award – Primary Service Provider – Specialized Service report, copy attached, Mr. Squire motioned, seconded by Mr. Helmer, the Commission DIRECT administration undertake a review of service delivery models for specialized transit services and report back to the Commission prior to this Commission’s end of term (November 2022).

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.

Mr. Khan moves, seconded by Mr. Helmer, the Commission:

i) ACCEPT the bid from Voyageur Transportation Services to operate as the primary service provider for the delivery of the specialized transit service for the five-year period (August 2020 to July 2025), with an option to extend the contract for a period of two years; and

ii) DIRECT the administration finalize a contract with Voyageur Transportation Services, the parameters of which are defined by the request for proposal.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
Contract Award – Wayside Signs With regard to the Contract Award – Wayside Signs report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the Commission:

i) ACCEPT the bid from Luminator Technology Group for the supply of wayside signs (10 8-line signs and 35 2-line signs); and

ii) DIRECT the administration finalize a contract with Luminator Technology Group, the parameters of which are defined by the request for proposal.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2020-2023 Operating Budget Program With regard to the 2020-2023 Operating Budget Program report, copy attached, Mr. Helmer motioned, seconded by Mr. Khan, the Commission DIRECT administration to work with civic administration to identify opportunities to smooth the 2020 base operating budget impact to City of London funding requirements.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.

Mr. Helmer moves, seconded by Mr. Khan, the Commission:

i) APPROVE the 2020 operating expenditure investment program for public transit services as set out in Enclosure I attached, of $88,248,700 allocated as follows:

• conventional transit $77,740,500

• specialized transit $10,508,200

ii) APPROVE the 2020 operating budget revenue program, comprised of transportation, operating revenues and transfers from reserves including Provincial Gas Tax for public transit services of $49,293,600 allocated as follows:

• conventional transit $46,927,200

• specialized transit $ 2,366,400 

iii) APPROVE a request for City of London investment in support of the 2020 operating budget program for transit services of $38,955,100 allocated as follows:

• conventional transit $30,813,300

• specialized transit $ 8,141,800 

iv) APPROVE the 2021-2023 operating budget estimates (revenue and expenditure investment) as summarized in Enclosure I, for London’s public transit services noting they exclude consideration of implementing the rapid transit strategy;

v) DIRECT administration to submit the approved 2020 public transit services operating budget and the approved provisional operating estimates for 2021-2023 to the civic administration consistent with the City of London’s reporting format; and

vi) CONFIRM the revision of the administrative guideline for the Provincial Gas Tax Reserve to provide for its depletion by 2024, moving toward utilization of the total annual Provincial Gas Tax allocation in the same budget year.

YEAS: Mrs. Rooth, Mr. Helmer and Mr. Khan

NEAS: Mr. Squire.

CARRIED.
2020-2029 Capital Budget Program With regard to the 2020-2029 Capital Budget Program report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the Commission:

i) APPROVE the 2020 capital budget program of $16,360,300 comprised of the following programs:

Program Units Amount
Bus replacement 16  $ 9,488,000
Bus expansion 4 3,251,600
Facility upgrades 500,000
Information system software and hardware 200,000
Shop and garage equipment 200,000
Service fleet replacement 130,000
Stop upgrades 440,700
Bus stop amenities 550,000
Operator barriers 1,100,000
Fare processing equipment 500,000
Total 20  $16,360,300
Funding  Amount
Province of Ontario (Provincial gas tax)  $ 3,120,300
LTC capital program reserve fund 970,700
Development charges – City of London 411,000
City of London 6,471,600
Federal gas tax program – C/L 1,500,000
Provincial – ICIP Project Funding 1,266,100
Federal ICIP Project Funding 1,520,600
Unfunded 1,100,000
Total  $16,360,300

noting identified funding from the City of London of $6,471,600 and Federal Gas Tax program of $1,500,000 is subject to the approval of Municipal Council as part of the City of London’s 2020 budget approval process;

ii) DIRECT the administration submit the recommended 2020 capital budget program, and provisional estimates for 2021 to 2029 to civic administration consistent with the City of London’s reporting format.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
Harassment and Discrimination – Third Party Review Update With regard to the Harassment and Discrimination – Third Party Review Update report, copy attached, Mr. Helmer motioned, seconded by Mr. Squire, the Commission DIRECT administration report back on the Rubin Thomlinson Summary Report Recommendations at the September 25, 2019 meeting.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2019 Road Construction/Detour Update With regard to the 2019 Road Construction/Detour Update report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2019 Work Program – Information Services – Second Quarter Update With regard to the 2019 Work Program – Information Services – Second Quarter Update report, copy attached, Mr. Squire moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2019 Work Program – Planning – Second Quarter Update With regard to the 2019 Work Program – Planning – Second Quarter Update report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2019 Work Program – Operations – Second Quarter Update With regard to the 2019 Work Program – Operations – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2019 Work Program – Human Resources – Second Quarter Update With regard to the 2019 Work Program – Human Resources – Second Quarter Update report, copy attached, Mr. Khan moves, seconded by Mr. Helmer, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2019 Work Program – Fleet & Facilities – Second Quarter Update With regard to the 2019 Work Program – Fleet & Facilities – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
2019 Work Program – Corporate Communications – Second Quarter Update With regard to the 2019 Work Program – Corporate Communications – Second Quarter Update report, copy attached, Mr. Helmer moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
Financial Update – Conventional Transit Services – Operating Budget – July 31, 2019 With regard to the Financial Update – Conventional Transit Services – Operating Budget – July 31, 2019 report, copy attached, Mr. Squire moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
Financial Update – Specialized Transit Services – Operating Budget – July 31, 2019 With regard to the Financial Update – Specialized Transit Services – Operating Budget – July 31, 2019 report, copy attached, Mr. Squire moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
Financial Update – Capital Budget Programs – July 31, 2019 With regard to the Financial Update – Capital Budget Programs – July 31, 2019 – report, copy attached, Mr. Squire moves, seconded by Mr. Khan, the report be NOTED and FILED.

YEAS: Mrs. Rooth, Mr. Helmer, Mr. Khan and Mr. Squire.

CARRIED.
Date of Next Meeting The Commission confirmed the date of the next meeting as follows:

Wednesday September 25, 2019
Adjournment Mr. Squire moves, seconded by Mr. Khan, the meeting be adjourned. CARRIED. The meeting adjourned at 6:30PM.

_________________________________________

Sheryl Rooth – Chair

__________________________________________

Caroline Roy – Secretary