Staff Report #9
November 17, 2025
To All Commissioners
Re: Ontario Ombudsman – Closed Meeting Investigation
Recommendation
That the Commission CONFIRM its support of the five recommendations made in the report, noting that audio and video recordings of closed meetings was introduced effective the October 2025 meeting.
Background
An investigation into a Commission meeting held on February 28, 2024 has been undertaken and completed by the Ontario Ombudsman.
In accordance with subsection 14.1(8) of the Ombudsman Act, the report is being made public as set out in Enclosure I, dated November 17, 2025. In accordance with subsection 239.2(12) of the Municipal Act, 2001, the Commission should pass a resolution stating how it intends to address the report.
Pursuant to subsection 14.1(9) of the Ombudsman Act, a copy of the report will also be posted at www.ombudsman.on.ca.
As indicated in the report, the Commission was provided the opportunity to review and respond to the draft investigation report prior to it being finalized. Subsequent to review the Commission provided a response indicating its support of the recommendations, and confirmed that effective with the October 2025 meeting, all closed meetings will be recorded.
The five recommendations included in the report are set out below.
- All Commissioners of the London Transit Commission should be vigilant in adhering to their individual and collective obligations to ensure compliance with their responsibilities under the Municipal Act, 2001.
- The London Transit Commission should ensure that all resolutions to proceed in camera provide a general description of all issues to be discussed in a way that maximizes the information available to the public while not undermining the reason for excluding the public.
- The London Transit Commission should ensure that, at all times, it has a procedure by-law in place governing the calling, place and proceedings of meetings.
- The London Transit Commission should ensure that complete and accurate records are kept of all meetings, including closed meetings.
- As a best practice, the London Transit Commission should make audio or video recordings of its closed meetings.
The report recommendation seeks to confirm publicly the Commission’s response to the report.
Enclosure
I – Ombudsman Report dated November 11, 2025
Recommended by:
Caroline Roy, Secretary
Concurred in by:
Kelly S. Paleczny, General Manager